Administrative Assistant (ref. no. CYI_AA_24_11) Full Time

Deadline for applications: 30/09/2024

Application process open *

The Cyprus Institute (CyI) is a European non-profit Science and Technology oriented Educational and Research Institution based in Cyprus and led by an acclaimed Board of Trustees.

The research agenda of the CyI is pursued at its five Research Centres: The Computation-based Science and Technology Research Centre (CaSToRC), the Science and Technology in Archaeology and Culture Research Centre (STARC), the Energy Environment Water Research Centre (EEWRC), the Climate and Atmosphere Research Centre (CARE-C), and the Science and Technology Driven Policy and Innovation Research Centre (STeDI-RC). Considerable cross-centre interaction is a characteristic of the Institute’s culture.

The Cyprus Institute invites applications for an enthusiastic and highly motivated individual to join the Institute as an Administrative Assistant.

The successful candidate will be responsible for supporting the day-to-day execution of all administrative task for the smooth operation of the assigned Department/Division/Centre.

The initial period of the appointment will be for a duration of two years, with the possibility of renewal subject to performance and availability of funds. An internationally competitive remuneration package will be offered, which is commensurate with the level of experience of the successful candidate.

Responsibilities/activities to be involved in:

Provides broad range of administrative support including:
Maintenance and update of records
Preparation and carrying out correspondence
Handling documentation
Minutes keeping
Schedules appointments, meetings, and travel arrangements
Responds to inquiries and works closely with key staff in the administration of activities and programs
Performs related duties as assigned
Supports with material and assists in the planning, coordination and support of a variety of meetings and special events
Handles administrative duties including managing petty cash, requests for travel reimbursements, and IT related needs

Required Qualifications

Basic Academic qualifications (School Certificate, Diploma)
Professional qualification or relevant professional experience with proven track record of relevant training participation (Office Administration) will be considered an advantage
Demonstrates development ability, outstanding organizational, analytical skills, problem solving and communication skills
Excellent interpersonal skills and the ability to adapt to a multicultural/multinational environment
Excellent knowledge of the English language both verbally and in writing
Excellent knowledge of the Greek language both verbally and in writing
Excellent knowledge of the Microsoft Office suite
Preferred Qualifications

Bachelor Degree will be considered an advantage

Application

For full consideration, interested applicants should process their application at The Cyprus Institute Exelsys Platform (https://bit.ly/3HDLRTw) based on the instructions given. Applicants should submit a curriculum vitae including a short letter of interest, list of publications and a list of three (3) referees (including contact information) (all documentation should be in English and in PDF Format). For further information, please contact Anixi Antonakoudi ([email protected]).

Please note that applications which do not fulfill the required qualifications and do not follow the announcement’s guidelines will not be considered.

*Recruitment will continue until the application process is marked as closed

The Cyprus Institute is an Equal Opportunities Employer certified from the Cypriot Ministry of Labor and also an HRS4R accredited Institution that adheres to the European Commission’s “Charter & Code” principles for recruitment and selection.

Contact person: Anixi Antonakoudi

Reference number: CYI_AA_24_11